29th Annual
IEEE High Performance Extreme Computing Virtual Conference
15 - 19 September 2025

Final Paper Preparation and Submission Instructions

Prepare

Prepare your paper according to the instructions below.

Check

Check your paper for IEEE compliance through the IEEE PDF eXpress Tool.

Upload

Upload your IEEE compliant pdf file and submit your electronic copyright form to the HPEC submission site.

Prepare

Conference Plagiarism Policy

IEEE defines plagiarism as the reuse of someone else’s prior processes, results, or words without explicitly acknowledging the original author and source. It is important for all IEEE authors to recognize that plagiarism in any form, at any level, is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences.

Additional information and resources can be found here: https://www.comsoc.org/conferences-events/conference-plagiarism-policy

Camera-Ready Submission

All final, camera-ready paper submissions must use the approved IEEE templates and must be submitted in PDF format via the Conference Management Tool.  Final papers should be up to 6 pages – references and acknowledgments not included. Additional pages can be purchased for $200/page).

Check

An electronic version of your final paper in IEEE Xplore®-compatible PDF format must be submitted to the HPEC submission site no later than September 6, 2025. Please note: All pdf files are required to be IEEE Xplore compliant. HPEC will register for use of the tool IEEE PDF eXpress®. IEEE PDF eXpress is a free service to IEEE conferences, allowing authors to make IEEE Xplore-compatible PDFs (by using the conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (by using the PDF Check function).

Steps for using the IEEE PDF eXpress® tool:

  1. Create your manuscript(s)
  2. Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress).
  3. Create IEEE PDF eXpress account. The url to use this tool is: https://ieee-pdf-express.org/. All authors will receive the conference ID under separate email.
  4. Upload source file(s) for Conversion; and/or PDF(s) for Checking
  5. Use IEEE PDF eXpress to obtain IEEE Xplore-compatible PDF(s).
  6. Once you have a compliant PDF file, log in to the HPEC 2025 Submission Site and submit your compliant PDF for collection.

The PDF eXpress site contains extensive instructions, resources, helpful hints, and access to technical support. Should you encounter issues, please use the resources available. The deadline for submitting this final PDF file is September 6, 2025.

Upload

Steps for submitting your final paper and copyright form for collection:

  1. Log in to the HPEC 2025 submission site and make sure you select the role of author https://cmt3.research.microsoft.com/HPEC2025/
  2. Click ‘Create Camera Ready Submission’ to begin the process. IMPORTANT: Please enter the title, authors and their associated affiliations, and your abstract exactly as you want them to appear when published in the proceedings and on the conference web site. All content for the proceedings will be extracted directly from your submission. So, double-check your accuracy!
  3. Once you’ve created your camera-ready submission, you will be able to edit and view up until September 6, 2025, when the camera-ready submission site will close.
  4. Upload your electronic copyright form. Once you click on “Submit IEEE Copyright Form” you will be re-directed to the IEEE eCF (electronic copyright form) site where you will follow the instructions to complete your copyright form.
Double-check the title, abstract & author listing! Final program and abstract book will reflect what you enter in this section. Questions regarding use of any of these instructions should be directed to Kathleen Ballos

IEEE HPEC 2025